RFP/Consultant, Team Support - India Programs

 YOU are

…passionate, intelligent, communicative and hard-working. You like to interact with and meet new and different people. ...are comfortable switching between negotiating with vendors, helping colleagues, online chats with volunteers, implementing a project to time plans and rolling up your sleeves. ...intellectually curious, creative and can apply your mind to solving problems. You are collaborative but also action-oriented; mission-driven and pragmatic; honest and open. ...preferably an existing Wikipedian, want to make the world a better place and are aware and excited by the incredible potential of Wikimedia's projects. ...not afraid to ask, “I don't know this; can you help me out?”, are a fast learner and learn from your mistakes. You work well in teams, and are a clear communicator – using both spoken and written words. You can convince and motivate.

Statement of Purpose
Wikimedia Foundation is looking for a Consultant, Team Support for the India Programs unit of the [//office.wikimedia.org/wiki/Global_Development Global Development] department. As Consultant, Team Support, your job is to support the smooth functioning of the office as well as to provide support to the team in aspects such as HR, travel and finance.

Background Information
The Wikimedia Foundation, Inc. is a nonprofit charitable organization dedicated to encouraging the growth, development and distribution of free, multilingual content, and to providing the full content of these wiki-based projects to the public free of charge. The Foundation operates some of the largest collaboratively edited reference projects in the world, including Wikipedia, a top-ten internet property.

The Foundation undertook a strategic planning process to understand and address the critical challenges and opportunities facing the Wikimedia movement through 2015. The  Strategic Plan defined a series of priorities and goals, as well as specific operational initiatives for the Wikimedia Foundation, that will define the movement’s continued success. An important outcome was a push for participation in the Global South – and the identification of India as a critical geography for this. As part of this, the India Programs unit has been established to drive this push the push in India. India Programs is tasked with designing and implementing pilot programs that encourage many more Indians to become contributors to projects in Indic languages as well as English.

Scope of Work
Duties include, but are not limited to the following:


 * Managing of all office administration elements, including office facilities, office personnel, etc.
 * Basic accounting through tracking and reporting of budgets and expenses.
 * Basic record-keeping, including inputs for book of accounts and other audit requirements.
 * Supporting travel plans of team, including managing bookings, etc.
 * Expense statement management of team
 * Diary management of team, including organising and ensuring calls, etc.
 * Supporting the Community in event planning and logistics (including but not limited to ensuring that merchandise/materials are available and widely disseminated to support outreach)
 * Supporting team adherence to travel policy, HR policy & procurement management
 * Working in cross-functional teams within India Programs, and with others in the Foundation to drive the Movement's priorities.
 * Providing ad hoc support to the Community as may be deemed necessary.

Team Structure
You will report to the Consultant, India Programs. You will be part of a team that is currently envisaged to be 5 strong, and there may also be Fellows who may report into you.

Location
The consultant will be based in the National Capital Region and work in an office with the consultancy team. Significant travel will be required.

Compensation & Other Benefits
Compensation will be determined by level of expertise, experience and current remuneration.

Term of Contract
Your initial contract will be for a duration of 12 months, and will commence as soon as possible, and latest by October 15th 2011. The contract will be renewed every year, based on mutually agreed terms.

Desired Qualifications & Experience
Ideally, you should have at least 1-2 years of experience in basic office administration. You should understand the basics of reporting. You should be efficient and systematic. You should be able to multi-task. You should be comfortable with data. Please note that relevant hands-on experience, a high level of motivation and an eagerness to learn and try new concepts is more important than having certificates or years of experience. It's particularly critical to have high personal standards of quality for one's work.

Process
Please prepare a 1-page personal statement and a 1-page resume. The personal statement should answer the question, “How & why I think I can contribute to Wikimedia in India?” and the second part should be outlining the “Basics of managing an efficient office.” Please send these to indiateam@undefinedwikimedia.org. Please put “APPLICATION FOR CONSULTANT, TEAM SUPPORT (INDIA PROGRAMS)” in the subject-line. Please send your application by 10th September 2011. The selection process will include short-listing of resumes, video/phone interviews and face-to-face interviews. We regret that we will not be able to personally communicate with all applicants, but we will acknowledge receipt of all applications.