Job openings/Assistant to the Office of the CFOO & CHRO

 YOU ARE ...

... highly organized, dependable and enjoy getting things done while helping others. You learn quickly, consider yourself computer savvy and would thrive in a creative, transparent and collaborative environment.

JOB TITLE

Assistant to the Office of the Chief Financial and Operating Officer & Chief Human Resources Officer [CLOSED]

REPORTS TO

Head of Office Administration

JOB SUMMARY

The philosophy of the administrative team is to provide internal "customer-service" support to enable staff to focus on mission-work with fewer administrative distractions. The primary role of the Assistant to the Office of the CFOO & CHRO will be to support the departments of the CFOO & CHRO in regards to all of their administrative needs. Typical tasks would include calendar management, complex travel/meeting coordination, drafting correspondence, departmental administrative oversight, and on-going proactive support to Chief Level Executives.

RESPONSIBILITIES


 * Maintain department calendars and schedules; coordinate meeting times and dates for Chief Level executives; confirm meetings 1-2 days prior to scheduled time; reschedule meetings as necessary due to conflicts.
 * Meet and greet department's visitors in a gracious, courteous and professional manner.
 * Make arrangements for conferences, travel and meetings.
 * Prepare comprehensive itineraries.
 * Draft routine correspondence and other documents. Proofread and format correspondence.
 * Provide general clerical support for the departments' including filing, archiving and organizing.
 * Responsible for obtaining documentation, signatures and approvals for all purchase acquisitions & travel authorizations on behalf of the departments and completing associated paperwork.
 * Purchase supplies, lunches, travel arrangements, etc. as necessary based on the departmental needs.
 * Prepare expense reports.
 * Possibility for light personal errands.
 * Other duties as required.

REQUIRED QUALIFICATIONS


 * 4-7 years of office administrative assistance or executive assistant experience.
 * Exceptional verbal and written communication skills and interpersonal skills are a must.
 * Demonstrated ability to operate independently and meet deadlines on time with limited supervision.
 * Ability to work in an open, transparent and collaborative environment.
 * Exceptional project and time management skills and a proven capacity for a high level of attention to detail.
 * Ability to adapt quickly and easily to changing requirements in a fast-paced, tech based non-profit organization.
 * Working knowledge of the wiki environment is a plus.
 * Excellent organizational and calendar management skills.
 * Extremely proficient with all aspects of word processing and spreadsheet programs such as OpenOffice or Microsoft Word/Excel.

ADDITIONAL INFORMATION We are currently hiring for multiple administrative positions for the departments of the CFOO & CHRO, CCO & CGPO, CTO, ED/DD and a general Office Assistant. If you have a preference for a specific department please indicate that in your cover letter, otherwise as many of the skill-sets required are the same, we may consider you for one of more departments based on your experience.