Job openings/Assistant to the Office of the ED-DD

YOU ARE ...

... bright and articulate and able to create and maintain professional relationships. You pay a great deal of attention to the details and are motivated to complete tasks as needed. No task for you is too small. You learn quickly and consider yourself computer savvy and are looking to grow and thrive in a creative, transparent and collaborative environment.

JOB TITLE

Assistant to the Office of the Executive and Deputy Directors [CLOSED]

REPORTS TO

Executive Assistant & Board Liaison

JOB SUMMARY

The primary role of the Assistant to the Office of the ED/DD will be to support the Executive Assistant & Board Liaison to organize, develop and maintain efficiency where needed in various areas of the office of the ED/DD. This position will work with the Executive Assistant directly and help him provide the highest level of support to this office.

RESPONSIBILITIES

• General office administration: organizing, scheduling, filing, and stocking/restocking of supplies.
• Attention to detail in typing and correspondence drafting.
• Greet guests to office in a professional manner.
• Provide general clerical support for the departments' including filing, archiving and organizing.
• Answer phones and route calls.
• Tidy common areas.
• Prepare expense reports.
• Handle all incoming and outgoing correspondence such as mail and faxes.
• Coordinate travel for the ED, DD and their guests.
• Possibility for light personal errands.
• Other duties as required.

REQUIRED QUALIFICATIONS

• 2–4 years of office administrative assistance experience (a Bachelor's Degree can substitute for on the job experience).
• Exceptional verbal and written communication skills and interpersonal skills are a must.
• Ability to work in an open, transparent and collaborative environment.
• Ability to adapt quickly and easily to changing requirements in a fast-paced, tech based non-profit organization.
• Must be able to adhere to deadlines and perform high quality work under general supervision.
• Working knowledge of the wiki environment is a plus.
• Excellent organizational and calendar management skills.
• Solid grasp of word processing and spreadsheet programs such as OpenOffice or Microsoft Word/Excel.