Legal:Wikimedia Foundation Board Handbook/Onboarding Permissions Protocol: Difference between revisions
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; 1. Onboarding: When a new trustee joins the Wikimedia Foundation Board of Trustees, the Secretary of the Board of Trustees shall ensure the following for that trustee: |
; 1. Onboarding: When a new trustee joins the Wikimedia Foundation Board of Trustees, the Secretary of the Board of Trustees shall ensure the following for that trustee: |
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# Creation of a @wikimedia.org email address; |
# Creation of a @wikimedia.org email address; |
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# Access to the |
# Access to the Wikimedia Foundation Board wiki site; |
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# Subscription to board-l@lists.wikimedia.org; |
# Subscription to board-l@lists.wikimedia.org; |
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# Access to the |
# Access to the Wikimedia Foundation office wiki; |
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# Subscription to wikimedia-l@lists.wikimedia.org with the @wikimedia.org email address, and |
# Subscription to wikimedia-l@lists.wikimedia.org with the @wikimedia.org email address, and |
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# Subscription to wikimedia-announce-l@lists.wikimedia.org with the @wikimedia.org email address. |
# Subscription to wikimedia-announce-l@lists.wikimedia.org with the @wikimedia.org email address. |
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# Subscription to advisory@lists.wikimedia.org with the @wikimedia.org email address. |
# Subscription to advisory@lists.wikimedia.org with the @wikimedia.org email address. |
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# Coordinate with Communications department to add a profile page on the new trustee to the list of current trustees here. |
# Coordinate with Communications department to add a profile page on the new trustee to the list of current trustees here. |
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# The Secretary will provide notice of such removal to the departing trustee. |
# The Secretary will provide notice of such removal to the departing trustee. |
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# The Secretary will ensure that the wikimedia.org email (see above) has an autoresponder providing a personal email of the departing trustee for contact purposes (for 6 months). |
# The Secretary will ensure that the wikimedia.org email (see above) has an autoresponder providing a personal email of the departing trustee for contact purposes (for 6 months). |
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# Move the profile page of the departing trustee to our page profiling former members here. |
# Move the profile page of the departing trustee to our page profiling former members here. |
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; 3. Executive Director and Secretary of Board: The Executive Director and Secretary will have access to the |
; 3. Executive Director and Secretary of Board: The Executive Director and Secretary will have access to the Wikimedia Foundation Board wiki site and board-l list. |
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; 4. Delegation: The Executive Director or Secretary may delegate administration of the board permissions protocol to other persons who satisfy the below criteria, including a designated IT specialist. |
; 4. Delegation: The Executive Director or Secretary may delegate administration of the board permissions protocol to other persons who satisfy the below criteria, including a designated IT specialist. |
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; 5. Other Persons: Any other persons (apart from trustees) with passwords and permissions must be so designated by the Executive Director or Secretary. Any person who is not an attorney with the Office of the General Counsel must sign a confidentiality agreement before receiving passwords and permissions. See addendum for a copy of that agreement. Those passwords and permissions must be retracted or revoked at the request of the Executive Director or Secretary of the Board. |
; 5. Other Persons: Any other persons (apart from trustees) with passwords and permissions must be so designated by the Executive Director or Secretary. Any person who is not an attorney with the Office of the General Counsel must sign a confidentiality agreement before receiving passwords and permissions. See addendum for a copy of that agreement. Those passwords and permissions must be retracted or revoked at the request of the Executive Director or Secretary of the Board. |
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; 6. List of Other Persons With Access: |
; 6. List of Other Persons With Access: Other persons with access: |
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# Stephen LaPorte, |
# Stephen LaPorte, Wikimedia Foundation Legal Counsel (access to the Wikimedia Foundation Board wiki site and board-l list). |
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[[Category:Board Handbook|Onboarding]] |
[[Category:Board Handbook|Onboarding]] |
Latest revision as of 22:56, 21 March 2024
- 1. Onboarding
- When a new trustee joins the Wikimedia Foundation Board of Trustees, the Secretary of the Board of Trustees shall ensure the following for that trustee:
- Creation of a @wikimedia.org email address;
- Access to the Wikimedia Foundation Board wiki site;
- Subscription to board-l@lists.wikimedia.org;
- Access to the Wikimedia Foundation office wiki;
- Subscription to wikimedia-l@lists.wikimedia.org with the @wikimedia.org email address, and
- Subscription to wikimedia-announce-l@lists.wikimedia.org with the @wikimedia.org email address.
- Subscription to advisory@lists.wikimedia.org with the @wikimedia.org email address.
- Coordinate with Communications department to add a profile page on the new trustee to the list of current trustees here.
- 2. Offboarding
- When a trustee departs the Board:
- The Secretary will ensure removal of that trustee's access to non-public accounts and sites set out above.
- The Secretary will provide notice of such removal to the departing trustee.
- The Secretary will ensure that the wikimedia.org email (see above) has an autoresponder providing a personal email of the departing trustee for contact purposes (for 6 months).
- Move the profile page of the departing trustee to our page profiling former members here.
- 3. Executive Director and Secretary of Board
- The Executive Director and Secretary will have access to the Wikimedia Foundation Board wiki site and board-l list.
- 4. Delegation
- The Executive Director or Secretary may delegate administration of the board permissions protocol to other persons who satisfy the below criteria, including a designated IT specialist.
- 5. Other Persons
- Any other persons (apart from trustees) with passwords and permissions must be so designated by the Executive Director or Secretary. Any person who is not an attorney with the Office of the General Counsel must sign a confidentiality agreement before receiving passwords and permissions. See addendum for a copy of that agreement. Those passwords and permissions must be retracted or revoked at the request of the Executive Director or Secretary of the Board.
- 6. List of Other Persons With Access
- Other persons with access:
- Stephen LaPorte, Wikimedia Foundation Legal Counsel (access to the Wikimedia Foundation Board wiki site and board-l list).