Job openings/Assistant to the Office of the CCO & CGPO: Difference between revisions
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#REDIRECT [[Work with us]] |
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{{Job opening status|closed}} |
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<div style="float:right;width:300px;background:#eeeeee;margin-left:1em;border-style:solid;border-width:1px;padding:1em;"> |
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'''YOU ARE ...''' |
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... highly organized, dependable and enjoy getting things done while helping others. You learn quickly, consider yourself computer savvy and would thrive in a creative, transparent and collaborative environment.</div> |
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'''JOB TITLE''' |
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Assistant to the Office of the Chief Community Officer & Chief Global Programs Officer <font color="red">[CLOSED]</font> |
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'''REPORTS TO''' |
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Head of Office Administration |
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'''JOB SUMMARY''' |
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The philosophy of the administrative team is to provide internal "customer-service" support to enable staff to focus on mission-work with fewer administrative distractions. The primary role of the Assistant to the Office of the CCO & CGPO will be to support the departments of the CCO & CGPO in regards to all of their administrative needs. Typical tasks would include calendar management, complex travel/meeting coordination, drafting correspondence, departmental administrative oversight, and on-going proactive support to Chief Level Executives. |
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'''RESPONSIBILITIES''' |
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* Maintain department calendars and schedules; coordinate meeting times and dates for Chief Level executives; confirm meetings 1-2 days prior to scheduled time; reschedule meetings as necessary due to conflicts. |
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* Meet and greet department's visitors in a gracious, courteous and professional manner. |
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* Make arrangements for conferences, travel and meetings. |
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* Prepare comprehensive itineraries. |
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* Draft routine correspondence and other documents. Proofread and format correspondence. |
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* Provide general clerical support for the departments' including filing, archiving and organizing. |
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* Responsible for obtaining documentation, signatures and approvals for all purchase acquisitions & travel authorizations on behalf of the departments and completing associated paperwork. |
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* Purchase supplies, lunches, travel arrangements, etc. as necessary based on the departmental needs. |
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* Prepare expense reports. |
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* Possibility for light personal errands. |
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* Other duties as required. |
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'''REQUIRED QUALIFICATIONS''' |
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* 4-7 years of office administrative assistance or executive assistant experience. |
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* Exceptional verbal and written communication skills and interpersonal skills are a must. |
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* Demonstrated ability to operate independently and meet deadlines on time with limited supervision. |
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* Ability to work in an open, transparent and collaborative environment. |
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* Exceptional project and time management skills and a proven capacity for a high level of attention to detail. |
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* Ability to adapt quickly and easily to changing requirements in a fast-paced, tech based non-profit organization. |
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* Working knowledge of the wiki environment is a plus. |
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* Excellent organizational and calendar management skills. |
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* Extremely proficient with all aspects of word processing and spreadsheet programs such as OpenOffice or Microsoft Word/Excel. |
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'''ADDITIONAL INFORMATION''' |
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We are currently hiring for multiple administrative positions for the departments of the CFOO & CHRO, CCO & CGPO, CTO, ED/DD and a general Office Assistant. If you have a preference for a specific department please indicate that in your cover letter, otherwise as many of the skill-sets required are the same, we may consider you for one of more departments based on your experience. |
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{{Job openings footer |
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|date = July 19, 2010 |
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|title = Assistant to the Office of the CCO & CGPO |
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|more = '''This position will be filled in August 2010.''' |
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|Due to the volume of responses that we anticipate we will not reply to all applications, so please do not interpret our silence as a lack of interest. |
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|where= Local San Francisco, CA candidates are preferred. |
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}} |
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[[Category:Job Descriptions|{{SUBPAGENAME}}]] |
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[[Category:English]] |
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Latest revision as of 01:26, 19 September 2018
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