Minutes:2008-07-17: Difference between revisions
Content deleted Content added
GVarnum-WMF (talk | contribs) m Removing from Category:2008 minutes using Cat-a-lot |
LincolnBot (talk | contribs) m clean up using AWB: spacing |
||
Line 10: | Line 10: | ||
* End: 12:00 July 17th |
* End: 12:00 July 17th |
||
==Approval of Minutes== |
== Approval of Minutes == |
||
{{minuteres|Minutes approval April 2008}} |
{{minuteres|Minutes approval April 2008}} |
||
==Board Pledge of Commitment== |
== Board Pledge of Commitment == |
||
* Needs commitment to our values |
* Needs commitment to our values |
||
* Should describe fiduciary responsibilities needed |
* Should describe fiduciary responsibilities needed |
||
Line 21: | Line 21: | ||
* Action item: Sue will brief Mike, Mike will prepare new draft for next face to face meeting |
* Action item: Sue will brief Mike, Mike will prepare new draft for next face to face meeting |
||
==Board member activity: whip policy== |
== Board member activity: whip policy == |
||
* Meeting attendance is not the only board activity measure |
* Meeting attendance is not the only board activity measure |
||
* Need responsiveness to important issues |
* Need responsiveness to important issues |
||
Line 27: | Line 27: | ||
* Jan-Bart as vice-chair will 'hold the whip' and issue reminders for board activity |
* Jan-Bart as vice-chair will 'hold the whip' and issue reminders for board activity |
||
==Privacy policy== |
== Privacy policy == |
||
* Privacy policy is a legal document |
* Privacy policy is a legal document |
||
* More simple explanations and summaries can be provided by community |
* More simple explanations and summaries can be provided by community |
||
Line 34: | Line 34: | ||
* Action Item: Michael will inform the community |
* Action Item: Michael will inform the community |
||
==Chapter communication== |
== Chapter communication == |
||
* A discussion on ways to improve inter-chapter and chapters to foundation communication was held, including business development topics. |
* A discussion on ways to improve inter-chapter and chapters to foundation communication was held, including business development topics. |
||
==Audit committee review by Stu== |
== Audit committee review by Stu == |
||
* Audit company (KPMG's San Francisco office) is motivated and willing to help |
* Audit company (KPMG's San Francisco office) is motivated and willing to help |
||
* Almost all of recommendations from financial consultant have been addressed |
* Almost all of recommendations from financial consultant have been addressed |
||
Line 45: | Line 45: | ||
* Stu is working to bring in additional expertise from Bay Area law firms |
* Stu is working to bring in additional expertise from Bay Area law firms |
||
==BHAG (Big Hairy Audacious Goal)== |
== BHAG (Big Hairy Audacious Goal) == |
||
* Needs community to build it |
* Needs community to build it |
||
* Has to unite community and projects |
* Has to unite community and projects |
||
* Has to be theoretically achievable |
* Has to be theoretically achievable |
||
==Sub-Chapters== |
== Sub-Chapters == |
||
* Kat will proceed with facilitation of process |
* Kat will proceed with facilitation of process |
||
* Sue and Delphine will come up with proposals for possible sub-national chapter model |
* Sue and Delphine will come up with proposals for possible sub-national chapter model |
||
==3D objects== |
== 3D objects == |
||
* There are interested software parties, willing to assist with 3D media developments |
* There are interested software parties, willing to assist with 3D media developments |
||
* Problem: Free formats missing |
* Problem: Free formats missing |
||
* Florence will involve Erik and connect with 3D software companies |
* Florence will involve Erik and connect with 3D software companies |
||
==Nomination Committee (NomCom) & appointment process== |
== Nomination Committee (NomCom) & appointment process == |
||
* Sarah will be facilitator for nomination committee |
* Sarah will be facilitator for nomination committee |
||
* Board would brief NomCom about needs and requirements |
* Board would brief NomCom about needs and requirements |
||
Line 76: | Line 76: | ||
* Trustees should indicate their willingness to serve additional year before September 1st |
* Trustees should indicate their willingness to serve additional year before September 1st |
||
==Chapters & appointment process== |
== Chapters & appointment process == |
||
* Chapters want to hold internal elections |
* Chapters want to hold internal elections |
||
* Jan-Bart: election process would mimic existing community election, and would not use the major strength - ability to pick best people |
* Jan-Bart: election process would mimic existing community election, and would not use the major strength - ability to pick best people |
||
Line 83: | Line 83: | ||
* Board of Trustees will approve every outcome of Chapters selection process |
* Board of Trustees will approve every outcome of Chapters selection process |
||
==Election of Board Officers (July 17)== |
== Election of Board Officers (July 17) == |
||
* Florence Devouard leaves Board of Trustees |
* Florence Devouard leaves Board of Trustees |
||
* Ting Chen joins Board of Trustees |
* Ting Chen joins Board of Trustees |
Revision as of 21:06, 21 March 2024
These are official minutes from a meeting of the Wikimedia Foundation Board of Trustees. Please note that in the event of any differences in meaning or interpretation between the original English version of this content and a translation, the original English version takes precedence. |
←Board meetings | Minutes from 2008-07-17 | Questions? |
- Meeting: Board of Trustees
- Location: Alexandria, Egypt
- Participating: Florence Nibard-Devouard (for first day), Jimmy Wales, Michael Snow, Kat Walsh, Domas Mituzas, Stu West, Jan-Bart de Vreede, Ting Chen (second day only)
- Absent: Frieda Brioschi
- Quorum: Yes
- Also present for certain parts: Sue Gardner, Executive Director
- Start: 9:30 July 16th
- End: 12:00 July 17th
Approval of Minutes
Resolution for the record:
This resolution approving the minutes from the April 5-7, 2008 board meeting was approved by vote (6 supports, 2 missing).
It is hereby resolved that:
- the Board approves the Board Minutes from the April 5–7, 2008 Board meeting.
Approve: Kat, Jan-Bart, Florence, Michael.
Approval on-wiki:
- Jimbo Wales 15:10, 22 June 2008 (UTC)
- Domas 22:43, 22 June 2008 (UTC)
Missing:
- Frieda (not present at the April meeting)
- Stuart (not board member at April meeting)
Board Pledge of Commitment
- Needs commitment to our values
- Should describe fiduciary responsibilities needed
- Conflict of interest clauses have to refer to separate Conflict of Interest policy document
- Pledge of responsibilities has to be core of the document
- Signature is needed, to show approval
- Action item: Sue will brief Mike, Mike will prepare new draft for next face to face meeting
Board member activity: whip policy
- Meeting attendance is not the only board activity measure
- Need responsiveness to important issues
- Action item: Jan-Bart will prepare and send an update on 'board whip policy'
- Jan-Bart as vice-chair will 'hold the whip' and issue reminders for board activity
Privacy policy
- Privacy policy is a legal document
- More simple explanations and summaries can be provided by community
- Foundation-l has to be informed about new draft
- Board is comfortable with existing privacy policy draft
- Action Item: Michael will inform the community
Chapter communication
- A discussion on ways to improve inter-chapter and chapters to foundation communication was held, including business development topics.
Audit committee review by Stu
- Audit company (KPMG's San Francisco office) is motivated and willing to help
- Almost all of recommendations from financial consultant have been addressed
- Primary outstanding issue is Dexia account; policy in place as interim solution
- Audit company will review financial consultant report and response
- Michael is comfortable with setup of audit committee
- Stu is working to bring in additional expertise from Bay Area law firms
BHAG (Big Hairy Audacious Goal)
- Needs community to build it
- Has to unite community and projects
- Has to be theoretically achievable
Sub-Chapters
- Kat will proceed with facilitation of process
- Sue and Delphine will come up with proposals for possible sub-national chapter model
3D objects
- There are interested software parties, willing to assist with 3D media developments
- Problem: Free formats missing
- Florence will involve Erik and connect with 3D software companies
Nomination Committee (NomCom) & appointment process
- Sarah will be facilitator for nomination committee
- Board would brief NomCom about needs and requirements
- NomCom would provide shortlist of candidates to the Board of Trustees
- NomCom members conduct interviews of candidates
- Community representatives get ultimate voting power (as appointees are not voting in the final process)
- Exploratory conversations will occur before considering for final selection
- Has to be selected before November
- At least two board of trustees members should conduct 1-on-1 conversations with candidates
- Composition of Nomination Committee:
- 2 community members
- 1 Advisory Board member
- 2 Board of Trustees members
- Announce search for community members on foundation-l
- Nomination Committee has to be briefed by Board by September 1st
- Trustees should indicate their willingness to serve additional year before September 1st
Chapters & appointment process
- Chapters want to hold internal elections
- Jan-Bart: election process would mimic existing community election, and would not use the major strength - ability to pick best people
- Appointed trustees should be supported by multiple chapters
- German chapter does not want any special position, and would have regular participation in the process
- Board of Trustees will approve every outcome of Chapters selection process
Election of Board Officers (July 17)
- Florence Devouard leaves Board of Trustees
- Ting Chen joins Board of Trustees
- Michael Snow is appointed Chair of Board of Trustees
- Jan-Bart de Vreede is re-appointed Vice-chair of Board of Trustees
- Domas Mituzas is reappointed as Executive Secretary of Board of Trustees