Resolution:Travel expense reimbursements: Difference between revisions

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Travel expense reimbursement

Members of the board of Wikimedia Foundation may be reimbursed their costs up to an amount of

3000 dollars per quarter for the chair
1000 dollars per quarter for the other board members

Officers or other individuals may also be reimbursed of their expenses in three cases

on board members pre-authorized amount (part of a member budget may be allocated to another person, upon the board member's decision, within the limit of the board member's own allowance)
with previous agreement by the board of trustees for per person within a certain budget
with the previous agreement by the board of trustees for a certain budget, and agreement on the traveller per the CEO or an officer (for example, WSIS reimbursements)
with previous agreement by the president within his or her discretionary budget set by the board of trustees

Expenses must be only related to travel to go to meetings related to Wikimedia Foundation activity. Expenses must be justified by receipts, plane tickets etc... Requests for reimbursement must be done within 3 months to the financial officer.

In case a board member spends above the allowance, he or she must inform the financial officer or the treasurer of the additional costs, and must balance his or her following quarter travel costs so that a semester is within is allowance, or get approval by the board of trustees for a change in his or her allowance.

Proposed by Anthere - 14 december 2005 Slightly modified by Jimbo - 14 December 2005

State : discussion. Will be proposed to next board meeting

Votes

Jimmy Wales:
Tim Shell:
Michaël Davis:
Angela Beesley:
Florence Devouard:

@@ Line 2: / Line 2: @@
 Members of the board of Wikimedia Foundation may be reimbursed their costs up to an amount of
-* 3000 dollars per trimester for the chair
+* 3000 dollars per quarter for the chair
-* 1000 dollars per trimester for the other board members
+* 1000 dollars per quarter for the other board members
 Officers or other individuals may also be reimbursed of their expenses in three cases
-* on board members pre-authorized amount (part of a member budget may be allocated to another person, upon the board member's decision, within the limit of the board member own allowance)
+* on board members pre-authorized amount (part of a member budget may be allocated to another person, upon the board member's decision, within the limit of the board member's own allowance)
 * with previous agreement by the board of trustees for per person within a certain budget
 * with the previous agreement by the board of trustees for a certain budget, and agreement on the traveller per the CEO or an officer (for example, WSIS reimbursements)
+* with previous agreement by the president within his or her discretionary budget set by the board of trustees
 Expenses must be only related to travel to go to meetings related to Wikimedia Foundation activity. Expenses must be justified by receipts, plane tickets etc... Requests for reimbursement must be done within 3 months to the financial officer.
-In case a board member gets above the allowance, he must inform the financial officer or the treasurer of the additional costs. He must balance his following trimester travel costs so that a semester is within is allowance, or get approval by the board of trustees for a change in his allowance.
+In case a board member spends above the allowance, he or she must inform the financial officer or the treasurer of the additional costs, and must balance his or her following quarter travel costs so that a semester is within is allowance, or get approval by the board of trustees for a change in his or her allowance.
 '''Proposed by Anthere - 14 december 2005'''
+'''Slightly modified by Jimbo - 14 December 2005'''
 '''State''' : discussion. Will be proposed to next board meeting