Resolution:Travel expense reimbursements: Difference between revisions

Browse history interactively

← Older edit Newer edit →

Content deleted Content added

VisualWikitext

Inline

Revision as of 15:17, 14 December 2005

Travel expense reimbursement

Members of the board of Wikimedia Foundation may be reimbursed their costs up to an amount of

3000 dollars per quarter for the chair
1000 dollars per quarter for the other board members

Officers or other individuals may also be reimbursed of their expenses in three cases

on board members pre-authorized amount (part of a member budget may be allocated to another person, upon the board member's decision, within the limit of the board member's own allowance)
with previous agreement by the board of trustees for per person within a certain budget
with the previous agreement by the board of trustees for a certain budget, and agreement on the traveller per the CEO or an officer (for example, WSIS reimbursements)
with previous agreement by the president within his or her discretionary budget set by the board of trustees
- I thought this case was covered by the previous point... but maybe it is not, depending on what discretionary budget is. If discretionary budget is (for example) overall travel budget set for WSIS, with travellers chosen by the president, it is covered by previous point. If discretionary budget is that 10% authorization minus or plus for approved budget, then it is indeed a different point. Can you clarify discretionary budget ?

Expenses must be only related to travel to go to meetings related to Wikimedia Foundation activity. Expenses must be justified by receipts, plane tickets etc... Requests for reimbursement must be done within 3 months to the financial officer.

In case a board member spends above the allowance, he or she must inform the financial officer or the treasurer of the additional costs, and must balance his or her following quarter travel costs so that a semester is within is allowance, or get approval by the board of trustees for a change in his or her allowance.

Proposed by Anthere - 14 december 2005 Slightly modified by Jimbo - 14 December 2005

State : discussion. Will be proposed to next board meeting

Votes

Jimmy Wales:
Tim Shell:
Michaël Davis:
Angela Beesley:
Florence Devouard:

@@ Line 10: / Line 10: @@
 * with the previous agreement by the board of trustees for a certain budget, and agreement on the traveller per the CEO or an officer (for example, WSIS reimbursements)
 * with previous agreement by the president within his or her discretionary budget set by the board of trustees
+**''I thought this case was covered by the previous point... but maybe it is not, depending on what discretionary budget is. If discretionary budget is (for example) overall travel budget set for WSIS, with travellers chosen by the president, it is covered by previous point. If discretionary budget is that 10% authorization minus or plus for approved budget, then it is indeed a different point. Can you clarify discretionary budget ?''
 Expenses must be only related to travel to go to meetings related to Wikimedia Foundation activity. Expenses must be justified by receipts, plane tickets etc... Requests for reimbursement must be done within 3 months to the financial officer.