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{{Policy-wiki|nosidebar=true}}
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<!--T:1-->
This page provides guidance to individuals working with the Wikimedia Foundation on '''where tothey can post organization policies, procedures, and related official materials'''.
 
== Quick reference == <!--T:2-->
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{{mbox|text='''<translate><!--T:3--> Generally, any official policies or procedures which can be posted publicly should be posted here on Wikimedia Foundation Governance Wiki.</translate>'''}}
 
{{sticky header}}
{| class="wikitable sticky-header"
!width="40%"|
!width="20%"| [[m:|<translate><!--T:4--> Meta-Wiki</translate>]]
!width="2015%"| [[:m:Special:MyLanguage/HomeMain Page|<translate><!--T:54--> Wikimedia Foundation Governance Meta-Wiki</translate>]]
!width="2015%"| [https[Special:MyLanguage//office.wikimedia.org/ Home|<translate><!--T:65--> Wikimedia Foundation OfficeGovernance Wiki</translate>]]
!width="15%"| [//office.wikimedia.org/ <translate><!--T:6--> Wikimedia Foundation Office Wiki</translate>]
!width="2015%"| [[m:#orgsites|<translate><!--T:470--> Meta-WikiOfficial organization websites</translate>]]
|-
!colspan="45"| <translate><!--T:7--> WikiSite functionality and access</translate>
|-
| <translate><!--T:8--> All content publicly available for viewing by '''anyone'''</translate> || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]] || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]] || [[File:Deletion icon.svg |center|40px|{{Int string|No}}]] || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]]
|-
| <translate><!--T:9--> All content available for viewing by '''[[<tvar name="1">foundationsite:roles/staff/</tvar>|Wikimedia Foundation personnel]]'''</translate> || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]] || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]] || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]] || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]]
|-
| <translate><!--T:10--> Content pages editable by [[<tvar name="1">:m:Special:MyLanguage/Help:Unified login</tvar>|'''registered''']] or [[<tvar name="2">:m:Special:MyLanguage/Unregistered user</tvar>|'''unregistered''']] users</translate> || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]] || [[File:Deletion icon.svg |center|40px|{{Int string|No}}]] || [[File:Deletion icon.svg |center|40px|{{Int string|No}}]] || [[File:Deletion icon.svg |center|40px|{{Int string|No}}]]
|-
| <translate><!--T:11--> Content pages editable by designated '''[[<tvar name="1">foundationsite:roles/staff/</tvar>|Wikimedia Foundation personnel]]'''</translate> || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]] || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]] || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]] || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]]
|-
| <translate><!--T:12--> Translatable pages can be translated by [[<tvar name="1">:m:Special:MyLanguage/Help:Unified login</tvar>|'''registered''' accounts]]</translate> || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]] || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]] || [[File:Ambox delete soft.svg |center|40px|<translate><!--T:71--> Not applicable</translate>]] || [[File:Deletion icon.svg |center|40px|{{Int string|No}}]]
|-
| <translate><!--T:13--> Translatable pages can be translated by [[<tvar name="1">:m:Special:MyLanguage/Unregistered user</tvar>|'''unregistered''' users]]</translate> || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]] || [[File:Deletion icon.svg |center|40px|{{Int string|No}}]] || [[File:Ambox delete soft.svg |center|40px|{{Tunit|1=71|2=Not applicable}}]] || [[File:Deletion icon.svg |center|40px|{{Int string|No}}]]
|-
| <translate><!--T:1472--> TalkTranslatable pages editablecan be translated by designated '''[[<tvar name="1">mfoundationsite:Special:MyLanguageroles/staff/Help:Unified login</tvar>|Wikimedia Foundation personnel]]'''registered or '''[[<tvar accountsname="2">:m:Special:MyLanguage/Organization communications translators group</tvar>|Organization communications translators group]]'''</translate> || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]] || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]] || [[File:DeletionAmbox delete soft.svg |center|40px|{{Tunit|1=71|2=Not applicable}}]] || [[File:Approve icon.svg |center|40px|No{{Int string|Yes}}]]
|-
| <translate><!--T:1514--> Talk pages editable by [[<tvar name="1">:m:Special:MyLanguage/UnregisteredHelp:Unified userlogin</tvar>|'''unregisteredregistered''' usersaccounts]]</translate> || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]] || [[File:DeletionApprove icon.svg |center|40px|No{{Int string|Yes}}]] || [[File:Deletion icon.svg |center|40px|{{Int string|No}}]] || [[File:Ambox delete soft.svg |center|40px|{{Tunit|1=71|2=Not applicable}}]]
|-
| <translate><!--T:15--> Talk pages editable by [[<tvar name="1">:m:Special:MyLanguage/Unregistered user</tvar>|'''unregistered''' users]]</translate> || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]] || [[File:Deletion icon.svg |center|40px|{{Int string|No}}]] || [[File:Deletion icon.svg |center|40px|{{Int string|No}}]] || [[File:Ambox delete soft.svg |center|40px|{{Tunit|1=71|2=Not applicable}}]]
!colspan="4"| <translate><!--T:16--> Appropriate content types</translate>
|-
!colspan="45"| <translate><!--T:16--> Appropriate content types</translate>
| <translate><!--T:17--> Sensitive materials</translate> || [[File:Deletion icon.svg |center|40px|No]] || [[File:Deletion icon.svg |center|40px|No]] || [[File:Approve icon.svg |center|40px|Yes]]
|-
| <translate><!--T:1817--> ConfidentialSensitive materials</translate> || [[File:Deletion icon.svg |center|40px|{{Int string|No}}]] || [[File:Deletion icon.svg |center|40px|{{Int string|No}}]] || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]] || [[File:Deletion icon.svg |center|40px|{{Int string|No}}]]
|-
| <translate><!--T:1918--> PoliciesConfidential materials</translate> || [[File:Deletion icon.svg |center|40px|{{Int string|No}}]] || [[File:ApproveDeletion icon.svg |center|40px|Yes{{Int string|No}}]] || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]] || [[File:Deletion icon.svg |center|40px|{{Int string|No}}]]
|-
| <translate><!--T:2019--> LegalPolicies documentationmaintained by the Wikimedia Foundation</translate> || [[File:Deletion icon.svg |center|40px|{{Int string|No}}]] || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]] || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]] || [[File:Check icon.svg |center|40px|<translate><!--T:73--> Limited</translate>]]<div class="center"><sup>{{int string|1=Notes}}: </sup><ref><translate><!--T:74--> Limited to non-wiki website related policies.</translate></ref></div>
|-
| <translate><!--T:2175--> DocumentationPolicies relatedmaintained toby policiesthe Wikimedia communities</translate> || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]] || [[File:ApproveDeletion icon.svg |center|40px|Yes{{Int string|No}}]] || [[File:ApproveDeletion icon.svg |center|40px|Yes{{Int string|No}}]] || [[File:Deletion icon.svg |center|40px|{{Int string|No}}]]
|-
| <translate><!--T:2221--> BoardDocumentation minutesrelated andto resolutionspolicies</translate> || [[File:DeletionApprove icon.svg |center|40px|No{{Int string|Yes}}]] || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]] || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]] || [[File:Deletion icon.svg |center|40px|{{Int string|No}}]]
|-
| <translate><!--T:2322--> GeneralBoard documentationminutes and resolutions</translate> || [[File:Deletion icon.svg |center|40px|{{Int string|No}}]] || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]] || [[File:Deletion icon.svg |center|40px|{{Int string|No}}]] || [[File:ApproveDeletion icon.svg |center|40px|Yes{{Int string|No}}]]
|-
| <translate><!--T:2423--> HistoricalGeneral materialsdocumentation</translate> || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]] || [[File:Deletion icon.svg |center|40px|{{Int string|No}}]] || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]] || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]]
|-
| <translate><!--T:2576--> DuplicatesFinancial of materialsdocumentation</translate> || [[File:Deletion icon.svg |center|40px|{{Int string|No}}]] || [[File:Deletion icon.svg |center|40px|{{Int string|No}}]] || [[File:DeletionCheck icon.svg |center|40px|No{{Tunit|1=73|2=Limited}}]]<div class="center"><sup>{{int string|1=Notes}}: </sup><ref><translate><!--T:77--> Limited to financial documentation specific to internal operations.</translate></ref></div> || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]]
|-
|}<translate>
| <translate><!--T:1720--> SensitiveLegal materialsdocumentation</translate> || [[File:Deletion icon.svg |center|40px|{{Int string|No}}]] || [[File:DeletionApprove icon.svg |center|40px|No{{Int string|Yes}}]] || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]] || [[File:Deletion icon.svg |center|40px|{{Int string|No}}]]
|-
| <translate><!--T:87--> Human resources documentation</translate> || [[File:Deletion icon.svg |center|40px|{{Int string|No}}]] || [[File:Check icon.svg |center|40px|{{Tunit|1=73|2=Limited}}]]<div class="center"><sup>{{int string|1=Notes}}: </sup><ref><translate><!--T:88--> Limited to official policies approved by organization leadership, and not necessarily supporting materials or operations documentation.</translate></ref></div> || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]] || [[File:Deletion icon.svg |center|40px|{{Int string|No}}]]
|-
|-
| <translate><!--T:78--> Official organization institutional knowledge materials</translate> || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]] || [[File:Deletion icon.svg |center|40px|{{Int string|No}}]] || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]] || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]]
|-
| <translate><!--T:24--> Historical materials</translate> || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]] || [[File:Deletion icon.svg |center|40px|{{Int string|No}}]] || [[File:Approve icon.svg |center|40px|{{Int string|Yes}}]] || [[File:Check icon.svg |center|40px|{{Tunit|1=73|2=Limited}}]]<div class="center"><sup>{{int string|1=Notes}}: </sup><ref><translate><!--T:79--> Limited to past campaigns and reports.</translate></ref></div>
|-
| <translate><!--T:25--> Duplicates of materials</translate><ref><translate><!--T:80--> While not consider duplicated content, several sites have information on the same topic - but specific to that site's audience.</translate></ref> || [[File:Deletion icon.svg |center|40px|{{Int string|No}}]] || [[File:Deletion icon.svg |center|40px|{{Int string|No}}]] || [[File:Deletion icon.svg |center|40px|{{Int string|No}}]] || [[File:Deletion icon.svg |center|40px|{{Int string|No}}]]
|}
 
=== {{int string|notes}} ===
<references /><translate>
 
== Publicly available materials == <!--T:26-->
 
<!--T:27-->
Whenever possible, materials developed by the Wikimedia Foundation should be made publicly available both as a part of our [[<tvar name="1">{{foundationsite:|1=about/values/{{Foundationsite language}}</tvar>|commitment to transparency]] and to support the capacity building of other organizations - particularly [[<tvar name="2">:m:Special:MyLanguage/Wikimedia movement affiliates</tvar>|Wikimedia movement affiliates]].
 
=== Wikimedia Foundation Governance Wiki === <!--T:28-->
 
<!--T:29-->
Policies, procedures, and related guidelines which reflect the official position of the Wikimedia Foundation - such that editing by anyone of the materials may unintentionally change their intent - should be posted here on Wikimedia Foundation Governance Wiki (where editing of the materials will be limited). Materials posted on Wikimedia Foundation Governance Wiki should not be duplicated on either Meta-Wiki or Wikimedia Foundation Office Wiki - instead please make use of [[<tvar name="1">:m:Special:MyLanguage/Soft redirect</tvar>|page redirects]].
 
==== Placement on Wikimedia Foundation Governance Wiki ==== <!--T:30-->
</translate>
 
{{see also|Wikimedia:Manual of style#Namespace placement}}
<!--T:31-->
|}<translate>
:''See: [[<tvar name="1">Special:MyLanguage/Wikimedia:Manual of style#namespaces</tvar>|Wikimedia:Manual of style#Namespace placement]]''
 
<!--T:32-->
Use of the main namespace should be avoided. Materials should be placed within their appropriate namespace:
 
<!--T:33-->
; Legal
: Legal documentation and related material
 
<!--T:34-->
; Policy
: Policies and related procedures
 
<!--T:35-->
; Minutes
: Board of Trustees meeting minutes
 
<!--T:36-->
; Resolutions
: Board of Trustees resolutions
 
==== Relevant redirect templates on Wikimedia Foundation Governance Wiki ==== <!--T:37-->
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<!--T:46-->
Materials which are more informational in nature - or do not carry the same risks associated with public editing - should be posted and made available on [[<tvar name="1">:m:</tvar>|Meta-Wiki]]. Materials posted on Meta-Wiki should not be duplicated on either Wikimedia Foundation Governance Wiki or Wikimedia Foundation Office Wiki - instead please make use of [[<tvar name="2">:m:Special:MyLanguage/Soft redirect</tvar>|page redirects]].
 
==== Placement on Meta-Wiki ==== <!--T:47-->
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==== Relevant redirect templates on Meta-Wiki ==== <!--T:50-->
</translate>
* [[:m:Special:MyLanguage/Template:Interwiki redirect|Template:Interwiki redirect]]
* [[:m:Special:MyLanguage/Template:MovedToFoundationGovWiki|Template:MovedToFoundationGovWiki]]
* [[:m:Special:MyLanguage/Template:FoundationGovWiki redirect|Template:FoundationGovWiki redirect]]
<translate>
==== Example content from Meta-Wiki ==== <!--T:51-->
 
<!--T:52-->
* [[<tvar name="1">:m:Special:MyLanguage/Wikimedia Foundation Board Handbook</tvar>|Wikimedia Foundation Board Handbook]]
** Handbook for Wikimedia Foundation Board of Trustees</translate>
<translate>
<!--T:53-->
* [[<tvar name="1">:m:Special:MyLanguage/Wikimedia Foundation Legal department</tvar>|Wikimedia Foundation Legal department]]
** Community landing page for Wikimedia Foundation's Legal department</translate>
<translate>
<!--T:54-->
* [[<tvar name="1">:m:Special:MyLanguage/Wikimedia Foundation Chief Executive Officer</tvar>|Wikimedia Foundation Chief Executive Officer]]
** Community landing page for Wikimedia Foundation's Chief Executive Officer</translate>
 
=== {{tunit|1=|2=Official organization websites}}{{anchor|orgsites}} ===
<translate>
<!--T:3181-->
Wikimedia Foundation and its related entities each maintain official organization websites with content designed and intended primarily for external audiences. These sites include:</translate>
 
* {{int string|1=Wikimedia Foundation}}: [[{{foundationsite|1= }}|wikimediafoundation.org]]
* {{int string|1=Wikimedia Endowment}}: [//wikimediaendowment.org wikimediaendowment.org]
* {{int string|1=Wikimedia Enterprise}}: [//enterprise.wikimedia.com enterprise.wikimedia.com]
<translate>
==== Example content from official organization websites ==== <!--T:82-->
 
<!--T:84-->
* [[<tvar name="1">{{foundationsite|participate/}}</tvar>|Participate]]
** Information for external audiences on how to participate in Wikimedia
* [[<tvar name="2">foundationsite:about/annualreport/2022-annual-report/</tvar>|2021-2022 Annual Report]]
** Wikimedia Foundation 2021-2022 Annual Report</translate>
<translate>
<!--T:85-->
* [<tvar name="1">//wikimediaendowment.org/shareyourplans/</tvar> Share Your Plans]
** Information on including the Wikimedia Endowment in someone's planned giving</translate>
<translate>
<!--T:86-->
* [<tvar name="1">//enterprise.wikimedia.com/products/</tvar> Wikimedia Enterprise APIs and Data Services breakdown]
** Information for potential customers of Wikimedia Enterprise on the available APIs and services
 
=== Translations of publicly available materials === <!--T:55-->
 
<!--T:56-->
PubliclyWhenever possible or reasonable to do so, publicly available materials posted on either Wikimedia Foundation Governance Wiki, Wikimedia Foundation's official website, or Meta-Wiki should be [[<tvar name="1">Special:MyLanguage/Wikimedia:Translations</tvar>|setup for translation]].
 
== Confidential materials == <!--T:57-->
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<!--T:60-->
Generally, materials should be posted as either:
 
<!--T:69-->
# subpages of the relevant topic (team, project, etc.) or;
# provided a top-level page if unrelated to a specific department, team, project, or activity.
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* San Francisco office guide
** Contains security information related to accessing the organization's headquarters
 
== See also == <!--T:66-->
</translate>
 
== {{Int string|See also}} ==
 
:''See:* [[<tvar name="1">Special:MyLanguage/Wikimedia:Manual of style#namespaces|</tvartranslate>|<!--T:68--> Wikimedia:Manual of style#Namespace placement</translate>]]''
* [[Special:MyLanguage/Wikimedia:Scope|<translate><!--T:67--> Wikimedia:Scope</translate>]]
 

Latest revision as of 22:38, 6 May 2024

This page provides guidance to individuals working with the Wikimedia Foundation on where they can post organization policies, procedures, and related official materials.

Quick reference

Notes

  1. Limited to non-wiki website related policies.
  2. Limited to financial documentation specific to internal operations.
  3. Limited to official policies approved by organization leadership, and not necessarily supporting materials or operations documentation.
  4. Limited to past campaigns and reports.
  5. While not consider duplicated content, several sites have information on the same topic - but specific to that site's audience.

Publicly available materials

Whenever possible, materials developed by the Wikimedia Foundation should be made publicly available both as a part of our commitment to transparency and to support the capacity building of other organizations - particularly Wikimedia movement affiliates.

Wikimedia Foundation Governance Wiki

Policies, procedures, and related guidelines which reflect the official position of the Wikimedia Foundation - such that editing by anyone of the materials may unintentionally change their intent - should be posted here on Wikimedia Foundation Governance Wiki (where editing of the materials will be limited). Materials posted on Wikimedia Foundation Governance Wiki should not be duplicated on either Meta-Wiki or Wikimedia Foundation Office Wiki - instead please make use of page redirects.

Placement on Wikimedia Foundation Governance Wiki

See also: Wikimedia:Manual of style#Namespace placement

Use of the main namespace should be avoided. Materials should be placed within their appropriate namespace:

Legal
Legal documentation and related material
Policy
Policies and related procedures
Minutes
Board of Trustees meeting minutes
Resolutions
Board of Trustees resolutions

Relevant redirect templates on Wikimedia Foundation Governance Wiki

Example content from Wikimedia Foundation Governance Wiki

Meta-Wiki

Materials which are more informational in nature - or do not carry the same risks associated with public editing - should be posted and made available on Meta-Wiki. Materials posted on Meta-Wiki should not be duplicated on either Wikimedia Foundation Governance Wiki or Wikimedia Foundation Office Wiki - instead please make use of page redirects.

Placement on Meta-Wiki

Generally, materials should be posted as either:

  1. subpages of the relevant topic (team, project, etc.) or;
  2. provided a top-level page if unrelated to a specific department, team, project, or activity.

Relevant redirect templates on Meta-Wiki

Example content from Meta-Wiki

Official organization websites

Wikimedia Foundation and its related entities each maintain official organization websites with content designed and intended primarily for external audiences. These sites include:

Example content from official organization websites

Translations of publicly available materials

Whenever possible or reasonable to do so, publicly available materials posted on Wikimedia Foundation Governance Wiki, Wikimedia Foundation's official website, or Meta-Wiki should be setup for translation.

Confidential materials

Materials which contain confidential or otherwise sensitive information should be posted only on Wikimedia Foundation Office Wiki. These materials should never be duplicated on Wikimedia Foundation Governance Wiki or Meta-Wiki.

Placement on Wikimedia Foundation Office Wiki

Generally, materials should be posted as either:

  1. subpages of the relevant topic (team, project, etc.) or;
  2. provided a top-level page if unrelated to a specific department, team, project, or activity.

Relevant redirect templates on Wikimedia Foundation Office Wiki

  • Template:Governance Wiki redirect
  • Template:Meta-Wiki redirect
  • Template:Moved to Governance Wiki
  • Template:Moved to Meta-Wiki
  • Template:Soft redirect

Example content from Wikimedia Foundation Office Wiki

  • Staff contact list
    • Staff contact list which contains non-public personal information
  • Staff travel procedures
    • Procedures which contains non-public personal information for organization's Travel team
  • San Francisco office guide
    • Contains security information related to accessing the organization's headquarters

See also